DMS

Document Management System

DMS (Document Management System) is a business document management system and it monitors the life cycle of each document. Each document is entered into the system, so further exchange and management are done electronically. The goal of the DMS system is to save time and money.

The application of a DMS system does not depend on the size of an enterprise or organization but on the complexity of the business processes and the amount of paperwork that the company manages daily. Law offices manage a large number of documents on a daily basis and the DMS system is of great importance to them, although they are not considered large enterprises.

How does the DMS system work?

When the document arrives at the company (eg invoice), the employee receives the document and sends it for validation to the persons responsible for that segment of the business. After the document is physically passed through all the required sectors and approved by the responsible persons, it is sent to accounting for posting. The physical process of moving a document through an enterprise carries with it numerous risks, such as the loss of a document, unauthorized access to the document, paper damage and many other risks that could adversely affect the business of the enterprise. The DMS system prevents such problems from occurring because the document is in electronic form, which facilitates and speeds up the process of exchange and at the same time saves money for the company because the need for additional printing of documents and physical storage of the same is lost.

Who needs DMS?

Small, medium and large companies

The DMS system is needed by all businesses, regardless of their size.

Companies that have trouble storing documentation

If the company has a problem with storing documentation, the DMS system is the right solution, since the documentation is stored electronically.

Companies that have a problem sharing documentation

The DMS system is needed for all businesses that spend too much time exchanging documentation.

Companies that have problems with frequent loss or damage of a paper document

In the exchange of documentation, it happens that the paper is lost or damaged somewhere, torn. By introducing an electronic document through the DMS system, these risks are neutralized.

Does your company need DMS?

What business processes are slowing down your overall business?

It is important to know exactly what are the business processes that cause business downtime. In what sector are mismatches, errors and slow work most commonly occur.

Which documentation creates the most problems?

Consider which documentation you have the most trouble with.

How do we look for documentation and how long does it take?

Searching for data and documentation should not be a problem. Namely, this process is an integral part of daily business and should be maximized, otherwise, the time spent searching for data and documentation is lost.

How much time do we spend sharing and submitting documentation?

This time should not exceed two minutes. However, if we are talking about the physical exchange of documents, we know that this kind of exchange can take up to several weeks.

How much time and money do we spend copying and printing documentation?

The DMS system eliminates the need to copy and print documentation, thereby reducing business process time and saving money.

DMS