On-demand software

There are programs (software) that are static ie. they have their own business logic, they are made, implemented and cannot be further modified or adapted.

EDOPS Document Office is a true example of custom software that enables the implementation of a large number of modules and, as such, is extremely complex. However, not all modules and functions are required by one company, and therefore we strive to fully adapt it to the business and processes of a particular company (the law office does not need a module that records and monitors the transportation process).

There is software on the market with numerous capabilities that can be extremely useful if the business really needs it. There are often times when companies are unsure or do not know how to best evaluate the software that best suits their needs. Each functionality is extra charged, so there is no reason to waste resources on functionality that the enterprise will not use. The goal of introducing every software solution should be to maximize time and money savings, as well as the benefits that make the business of a company far better.

With the growth and development of the company, it is always possible to upgrade an existing system and implement it in new business facilities in different locations. This is a great advantage of EDOPS Document Office precisely because small companies do not have to invest large sums of money immediately to buy bulky software, but can implement the necessary modules and then later upgrade the program by adding new functionality to meet the current needs of the enterprise. With every software upgrade, business processes and company documentation are linked to a new add-on module, so your entire business runs completely smoothly.

If businesses use certain dedicated programs, such as the INFO SYS accounting program and do not want to change it, EDOPS Document Office can be integrated with almost all dedicated software and the entire business can be run on a single system. In addition to linking to other programs, EDOPS Document Office can also be linked to business processes (at least a code reader that facilitates inventory can be directly linked to the system and automatically collected or subtracted from the bookkeeping status of goods), so all documentation resulting from business processes can be connected to the same system. This saves a lot of money since it is not necessary to have a lot of separate programs for each module in the company, but the whole business is located in one system that can be accessed at any time and monitor the business in real-time at any location with the existence of the Internet.

The integration of all parts and sectors of the company, as well as their documentation, aims to accelerate business processes. When the whole business is in one system, the company has numerous benefits such as:

An electronically signed document is increasingly in use and it is important to store and manage it in an appropriate manner and in accordance with applicable Laws and By-Laws. For the safety and security of the electronic signature on these documents, as well as the documents themselves, it is not advisable to keep this documentation in folders on your computer (which is often the case). The electronic signature has its own peculiarities and is very different from the classic signature. Namely, when a document is signed with an electronic signature, any further changes to the document (if the document was created in an editable program like Word), and even adding a point can invalidate the document. These changes generally happen by chance and are difficult to influence. Also, viruses that easily reach your computer (using the Internet and downloading content, mostly unintentionally) can destroy not only an electronically signed document but also all documentation and data from your computer.

Designing the software according to the needs of the company also includes the ability to enter all the archived documentation into the system and archive them. In this process, the documentation entered is automatically sorted by clients, dates, document type and all other parameters defined by the company.

Entering the documentation and its generals gives you an insight not only into the data from that document but can also see the document itself as an image (the software supports all formats, so it can store other files such as avi; doc; png; jpg. and many more). This way, every contract, document, and other documentation can be found very quickly and easily, and then you can see the whole text on the document. After signing the document with an electronic signature, it becomes a record and no further changes are possible. Such a document can be viewed and printed as needed, but it cannot be modified and is thus protected from invalidation. Documentation management within custom software, such as the EDOPS Document Office, is predefined to ensure complete and secure documentation.

Complete documentation is completely secure on a system like EDOPS Document Office, and is primarily reflected in the following:

Using ready-made solutions, it means paying for additional licenses (usage rights) for each new computer on which the program is installed. This means that with the growth of the company, and therefore with the increase in the number of users, the cost increases. EDOPS Document Office does not imply additional licenses with an increase in the number of users up to a certain number, which is a significant saving.

The finished software does not have the ability to update, so the version that was current at the time of installation is always used. (if you implemented the program in your business 10 years ago, there is generally no automatic update option, but you need to purchase a new version of that program with all new features). EDOPS Document Office is software that updates and updates automatically over time, so you always have the latest version.

The program can be translated and used in several languages ​​depending on the country in which it is used. This option greatly facilitates communication between business facilities around the world.

Introducing new technologies and adapting them to modern business is generally not easy. Constant changes in the environment and accelerated growth and development of competition are segments that follow the modern age and force other businesses to keep up with the times. Like it or not, we have to adapt and market products with a competitive edge. One small part of these big changes is the introduction of software that will allow monitoring of work and speeding up of routine operations (which we have stated above). This leaves a blank space in the business that is focused on developing the quality of products and services that the company has to offer.

Instead of having a full day of work dedicated to routine operations, the software solution takes over much of that work, leaving you the space to perform your business activities well and manage your entire business.

In cooperation with our users, we monitored the work and performance of the company before and after the introduction of the software solution and came up with surprising results. The electronic office software solution reduced the cost of performing routine operations by as much as 10 times.