Bulk Invoicing software

Bulk billing software is one small part of the large EDOPS Document Office information system, which rounds out the entire business of the company. It can be used within the system or completely on its own if the customer only needs to solve the billing problem.

When a company (in this case, for example, a law firm) provides various types of services or products whose price depends on several parameters and where the data needed to produce an invoice is on multiple documents, and if we consider that the company has several tens or hundreds of customers of such services or products, billing in this case definitely takes too much time.

The EDOPS team has designed a software solution that greatly facilitates and accelerates the invoicing process.

The invoicing program is designed to facilitate and accelerate the business of each company. The benefits and benefits of using a software solution are enormous. In the following, we will try to explain to you in the best way and through practical examples how to use all the privileges of the billing program.

In particular, the law firm’s case, which can be applied to other businesses and businesses that have a similar problem, looks like this:

Since invoicing for a specific period only involves collecting data from each case individually in order to obtain information whether it is a criminal or other procedure, whether it is an appeal, going to a hearing or some other action, which is the value of a dispute and numerous other information, bulk billing has been developed within the EDOPS Document Office.

By entering documentation and data into the system, it is archived. When, at some point, billing is required, based on the given parameters, the required information is extracted from the system and is automatically linked to the attorney’s fees. Based on this information, invoices are created for all items that had at least one shop in that period. With each invoice, an attachment with all items (as well as fees for each item separately) is created automatically in chronological order, so there is no need for additional clarification when collecting them. Such invoices can be sent to an e-mail or office, where they can be further printed and sent to physical addresses.

The law firm’s case, as you can see, involves an extremely complicated billing process, since all the attorney’s services, case and client actions are tied to special rates attorneys. Billing depends on the absolute accuracy of all the items, so it is necessary to check all invoices a few times so that there are no problems when collecting them. This process can take several days and can involve hiring more people to make invoicing error-free and make billing faster.

In addition to law firms, the problem of bulk invoicing for multiple clients over a period of time has other businesses, companies, and agencies such as bookkeeping. Accountants know best that bookkeeping programs (such as Infosys) are great for running a company bookkeeping, but on the other hand, they are not complete enough. All the information entered into the accounting program is used to track all the business processes of one company, but in doing so, invoicing as the end result of each accounting agency’s business must be done manually (or via Exel and Word, which is usually the case). This type of billing only complicates and slows down the business.

EDOPS Document Office is a complex program that has a bookkeeping module and can be used completely independently for bookkeeping. However, many businesses are reluctant to change the programs they currently use, while at the same time wanting more data and information and better business transparency. The EDOPS team has made every effort to enable all users to integrate with the programs they are currently using, thus giving them the opportunity to run their entire business in one integrated system. Aside from invoicing that can be done much faster (which practically means that the process of making all invoices for all clients according to the listed items takes only 1 minute), transparency, search and availability of data is just an additional advantage that any accounting agency can gain a significant increase in efficiency and business efficiency.

In addition to the examples above, you can see how working in the software looks like. Please note that the program can always be modified and customized for a specific user (new functionality can be added, which you can see in more detail here).

By using the business program for invoicing, besides the invoicing itself and some of the additional functionalities, the user receives numerous indirect benefits, such as:

1. Work from a remote location. In this way, smaller companies that do not have enough space can hire more administrative staff (eg accountants) to do their homework or any other location. Savings in this way of business are inevitable, while productivity is guaranteed. Through assignments, events, activities, as well as daily, weekly, monthly or periodic reports (recorded in the program), the work and performance of employees are monitored wherever they are.

2. Data is always available and work is done in real-time. The search for documentation and data is very easy and fast and is performed on the basis of given parameters (criteria).