Lawyer Expert Software

When it comes to confidential documentation (the contract prohibits the distribution of protected data from the same), law firms in most cases keep this documentation locked or on a separate disk in the form of scanned files. This mode of operation complicates and slows down the business process at that moment when it is necessary to hand over this documentation to the employee for further work on the case. Then there is an unnecessary waste of time on the exchange if it’s submitted in paper and the documentation is exposed to various manipulative activities if access to protected files on the disk is allowed. The question is, how safe, efficient and effective is this common mode of operation?

An electronically signed document is increasingly in use and it is important to keep it and manage it appropriately and in accordance with applicable laws and regulations. For the safety and security of the electronic signature on those documents, as well as the documents themselves, it is not advisable to keep this documentation in folders on your computer (which is often the situation). An electronic signature has its own characteristics and is very different from a classic signature. Namely, when a document is signed with an electronic signature, any further changes to the document (if the document was created in an editable program like Word), and even adding a point can invalidate the document. These changes generally happen by chance and are difficult to influence. Also, computer viruses that can still get into your computer despite having a good antivirus program (using the internet and downloading content, mostly unintentionally) can destroy not only an electronically signed document but also all documentation and data from your computer.

Within the software solution Advocate expert, monitoring of the entire business, ie monitoring of all cases and work of employees in the cases is enabled. This monitoring is done based on tasks, events and reports.

The software solution allows to track all events of each employee individually. Practically, the date and time of an event, such as trials, hearings, meetings, consultations and other appointments during business hours, are entered.

Insight into all employee events provides the opportunity for better organization. If we start from the fact that one can see the work plan and periods of absence of one of the employees (due to trials, scheduled consultations, as well as other obligations), it is easy to draw a conclusion about the distribution of newly arrived cases to employees according to their occupancy.

Based on the accomplished tasks and events of each law firm employee, daily work reports can be automatically generated. Forming a report (whether daily, weekly, monthly or for a specific period of time) in the Lawyer Expert takes a maximum of 2 minutes. The completed reports can be sent to one or more e-mail addresses or printed as needed.

Invoicing for a specific period involves collecting data from each case and individually checking the cost of actions in the proceedings, depending on the type and value of the dispute (the so-called attorney’s fee), as well as information on whether a particular case is charged through a tariff or a contract of representation. Since defining attorney’s fees is complicated because it depends on a lot of conditions, and on the other hand, it has to be flawlessly accurate, this activity is a huge burden and requires full concentration. Very often, the data is checked several times before sending the invoice.

Mass Invoicing has been developed within the Lawyer Expert software solution.

By entering documentation and data into the system, it is archived. When, at some point, billing is required, based on the given parameters, the data that is defined are withdrawn from the system and are automatically applied to attorney’s fees or contracted prices (if defined). Based on the processed data, invoices are generated for items that have met at least one condition in a given period. An additional report is automatically created with each invoice, describing the realization of the action in chronological order, so there is no need for additional clarification when submitting the invoice. Invoices are created in a user-defined visual format, which can be sent to a predefined email or office (set at each customer’s level of receipt), where they are further printed and sent to physical addresses.

Preparation for a hearing involves, in addition to the preparation of documentation, familiarization with current legal acts, and the resolution of a case requires their excellent knowledge. The knowledge base is another additional opportunity for the Expert Advocate, in which the attorneys in the course of their work enter all laws and regulations, official opinions, positive regulations, record invalid regulations and everything that must be monitored when working on a particular subject. Searching for knowledge bases can be done through entered divisions, word sections, dates, statuses, etc. The knowledge base can be used as an adjunct in actions, that is, improved documentation (the so-called link).

All employed attorneys have access to real-time data wherever they are, so keeping track of regulations this way is easier. When entering new regulations or any newspaper, all employed attorneys are notified. The search can be done by date, name, area of case law or part of a word.

The electronic law office has, as one of the additional possibilities, the creation of the so-called. standardized templates for a defined type of documents, such as complaints, lawsuits, reprimands, and other documentation. This function enables automatic creation of the previously mentioned documentation by retrieving the necessary data from the system (debtor, client, amount, time period, date of creation…) and based on them generates the required document, with the possibility of correction.

Preparation for a hearing involves, in addition to the preparation of documentation, acquaintance with current legal acts, and resolving a case requires their excellent knowledge. The knowledge base is another additional opportunity for the Expert Advocate, in which the attorneys in the course of entering all the laws and regulations, official opinions, positive regulations, record invalid regulations and everything that must be monitored when working on a particular case. Searching for knowledge bases can be done through entered divisions, word sections, dates, statuses, etc. The knowledge base can be used as an adjunct in actions, that is, improved documentation (the so-called link).

All employed attorneys have access to real-time data wherever they are, so keeping track of regulations this way is easier. When entering new regulations or any newspaper, all employed attorneys are notified. The search can be done by date, name, area of ​​case law or part of a word.