emSCM – Supply software

The emSCM module provides for its functionalities efficient management of the process of procurement of material resources and services necessary for the process of production, sale, and provision of services.

We issue the following activities:

This activity involves the creation of annual and monthly procurement plans, followed by the submission of a procurement request that may be based on current need arising from minimum stock levels in the warehouse, contracted jobs or production plans.

Requirements are generated in all processes within the company and depending on the model, at the implementation, they arrive at the procurement department directly or through a senior sector manager.

The documents resulting from this activity are:

Market analysis compiles a list of potential suppliers or they are on the approved supplier base. The Request for Tender is forwarded to the Suppliers (Suppliers). With the request, it is possible to archive and keep complete correspondence if the selection process itself requires presentation activities, visitor, etc. The bids collected are archived and their scoring is performed according to the criteria defined in the bid request itself. If the bid is selected from a supplier that meets the criteria, a Contract is created and the Supplier is recorded in the Record of approved suppliers and attributed with ranking parameters.

For Suppliers ranked Approved, in the future, there is no need to undergo contracting activity, but to access Procurement directly, which involves sending the Purchase Order to the Supplier.

The documents resulting from this activity are:

Based on the contractual terms of procurement already agreed, the Purchase Order Document shall be sent to the Supplier. The supplier is expected to confirm the purchase order in terms of confirmation of the required delivery time and the quantities of the so-called. the delivery party as well as the contracted commercial terms of supply. Very often, a Proforma Invoice arrives instead of a Purchase Order Confirmation.

Upon confirmed purchase order, it can be considered that the desired raw material will be in the warehouse on the agreed delivery time, so it is possible to make a further reservation for the needs of other processes such as Requests or Delivery Order. Also, it is possible to plan the takeover of quantities if it is your own transport and link the data to the Takeover Plan.

The documents resulting from this activity are:

The Procurement Department plans and issues a Material Receipt Order based on confirmed purchase orders. In the system, it is a Reception Record that has the status of “on schedule”. This document initiates the reception and storage process, as well as qualitative and quantitative controls. This activity is described in more detail through the emMAT module.

Potentially, this is where the Shipping Bill – the shipping bill – is archived. And later, a Material Calculation is made through the emACC module and a Posting is made.

The documents resulting from this activity are:

Purchase inconsistencies are:

Nonconformities are recorded and notified to other participants in the process by including a review. This prevents incorrect recording or packing of material assets.

The documents resulting from this activity are:

By defining in the system the evaluation criteria with their values, the system evaluates each admission. The basic criteria are delivery times, quality and quantity of delivery, with the possibility of predefining implementation.

The emSCM module enables: